Dental, medical and physiotherapy clinics
Bye-bye,the clipboard.
Patients fill in one form on a tablet. Every consent is signed once and found in a click.
- Built for clinics
- 5 to 6 weeks to live
- Your agenda, your systems
Three patients at the desk, the phone ringing, and the consent form for chair two is in a folder nobody can find.
Same Monday, two front desks
Drag the handle
The same Monday, after
- 08:30Check-in on a tabletThe patient fills in the form once, in the waiting room. Nobody types it again.
- 09:15The agenda knowsArrivals appear in the agenda on their own. The desk answers the phone instead of the clipboard.
- 10:40Consents, signed and foundEvery consent is signed on the tablet and attached to the patient. Finding it takes a click.
- 13:00An invoice that matchesThe invoice comes from the treatment sheet, and it waits until the consents are signed.
- 19:10After closingClosing time is closing time.
A Monday, before
- 08:30Paper at the doorEvery new patient fills in the same three pages on a clipboard. Someone types them in later, if there is a later.
- 09:15The phone, againBookings come by phone while the desk is checking someone in. The fourth call this hour goes to voicemail.
- 10:40Where is the consent?The anaesthesia consent for chair one was signed. Probably. It is in a folder, somewhere.
- 13:00The invoice that does not matchThe treatment sheet says extraction and anaesthesia. The invoice says extraction. Nobody notices until the patient does.
- 19:10After closingSomeone stays late to type the morning's forms into the system.
A dental clinic with three chairs, two people at the front desk and a full Monday. The clinic is invented, like every name on this page.
What a Monday like that can ring up (example numbers)
The bad day · receipt
- typing paper forms into the system640 new patients a week × 9 minutes eachhours a week
- missed while the desk is busy12about 2 an hour at the busiest timescalls a week
- that do not match the treatment31 in 100 of about 300 invoices a monthinvoices a month
The first line, a month780 lei
Example figures for a clinic like this one. The audit measures yours.
The patient types it once. The desk stops copying.
The front desk stops being the place where information is copied. The patient enters it once, on a tablet, and everything else follows from that.
- 1Kiosk
- 2Agenda
- 3Treatment sheet
- 4Invoice guard
- 1
Kiosk
The patient fills in the form and signs the consents on a tablet in the waiting room
- 2
Agenda
The check-in marks them as arrived, with a medical alert if they ticked one
- 3
Treatment sheet
The doctor records the treatment, with the consents it needs listed next to it
- 4
Invoice guard
The invoice is created only when every consent it needs is signed
Try the front desk
Check a patient in at the kiosk, sign the consents, then try to invoice Muntean Demo Andrei before his anaesthesia consent is signed.
Try this
- 1Open the waiting-room kiosk and check a patient in
- 2Watch the agenda update on its own
- 3Try to create an invoice with a consent missing
A clipboard, one more hire, or this
- Cost to startPaper and a busy desk:NothingHire one more person:A new salaryThis build:€5,000, one time
- Who types the new patient’s formPaper and a busy desk:The desk, laterHire one more person:The new hire, laterThis build:The patient, once
- Finding a signed consentPaper and a busy desk:Search the foldersHire one more person:Search the foldersThis build:One click
- An invoice that matches the treatmentPaper and a busy desk:The patient noticesHire one more person:A tired person checksThis build:Built from the sheet
- Sitting with a nervous patientPaper and a busy desk:Whoever has a minuteHire one more person:Someone with the timeThis build:Not its job
- Answering the phonePaper and a busy desk:Voicemail, mostlyHire one more person:The new hireThis build:Not this build
How we build it
The audit, 2 hours
We walk a morning at the front desk with you, time the five biggest repeated tasks and agree what to fix first.
The build, 5 to 6 weeks
The kiosk, the agenda link and the invoice guard, connected to the systems the clinic already uses.
Handover and 30 days
We train the team on a real working day and stay for 30 days of support.
The stack
Built on the clinic's own agenda and invoicing, hosted in the EU, with a written data processing agreement. Patient data never leaves the clinic's systems.
Ops System
€5,000
one-time · live in 5 to 6 weeks
- The 2-hour operations audit
- Three automations working together
- Team training
- 30 days of support
Running costs (messages, the AI model, hosting) are yours and stated up front. The 2-hour audit is the first step and costs €500, credited in full if you go ahead within 30 days. If you stop there, the written map is yours.
It’s for you if
- Your front desk is also the phone, the agenda and the filing cabinet.
- New patients still fill in paper, and somebody types it up after closing.
- You want a signed consent found in one click, not one folder at a time.
- You can give us two hours to watch a real morning at your desk.
It’s not for you if
- Your systems are chosen at a head office. We’d be building something you can’t plug in, and we’d rather tell you now.
- There are fewer than three of you and little repeated paperwork. There’s nothing to fix yet, and we won’t sell you something just to sell it.
- Patient data has to leave the EU, or you’d rather not sign a data agreement. We can’t build it that way.
Fair questions
Do we have to change our clinic software?
No. The audit maps what you use today, and the build connects to it. If something must change, you hear it before you sign.
What about GDPR and patient data?
Data stays in the EU and in systems you own, under a written data processing agreement. Signed digital consents are easier to prove than paper ones.
What if the team does not use it?
Then it is not done. Training happens on a real working day, and the 30 days of support are for exactly this.
Next Monday a patient walks in, taps a tablet, sits down, and the desk answers the phone.
We time your front desk's day and leave a written map: what to automate, what it saves, what it costs.
Or pick a time for a free intro call